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This tutorial on using conditional formatting to highlight dates is brought to us by MVP Frédéric Le Guen, with special acknowledgment and thanks to Ken Puls for assistance with translation from French to English.
![Formatting Formatting](/uploads/1/2/6/3/126384889/690368092.png)
Select the all the data in a table. Select Conditional Formatting Top/Bottom Rules Top 10 Items to see the 10 largest numbers in the table. Press Ok when done.OR- Select Conditional Formatting Data Bars, Color Scales, or Icon Sets to see how your data can be instantly analyzed. Create conditional formatting rules with formula Select cells A2 through A7. Do this by dragging from A2 to A7. Then, click Home Conditional Formatting New Rule. In the New Formatting Rule dialog box, click Use a formula to determine which cells to format. Under Format values where this.
Aug 08, 2019 Highlight the cells that you want to apply the conditional formatting to. Select Conditional Formatting located in the Styles section of the Home Ribbon. Choose Highlight Cells Rules. Choose Text That Contains; In the first box type the text that you want to be formatted a specific way. In the second box choose Custom Format. Select the formatting that you would like. Click Ok again. Conditional Formatting. Hi, I sometimes use conditional formatting. For each entry, there's a cell range that it applies to. Often I need it to be used on the entire sheet, or at least a large range of it, i.e. All rows that have content.
Date functions in Excel make it is possible to perform date calculations, like addition or subtraction, resulting in automated or semi-automated worksheets. The NOW function, which calculates values based on the current date and time, is a great example of this.
Taking this functionality a step further, when you mix date functions with conditional formatting, you can create spreadsheets that display date alerts automatically when a deadline is near or differentiates between types of days, like weekends and weekdays. Farmall m serial number chart.
The basics of conditional formatting for dates
To find conditional formatting for dates, go to
Home > Conditional Formatting > Highlight Cell Rules > A Date Occuring.
You can select the following date options, ranging from yesterday to next month:
These 10 date options generate rules based on the current date. If you need to create rules for other dates (e.g., greater than a month from the current date), you can create your own new rule.
Below are step-by-step instructions for a few of my favorite conditional formats for dates.
Highlighting weekends
When you design an automated calendar you don’t need to color the weekends yourself. With the conditional formatting tool, you can automatically change the colors of weekends by basing the format on the WEEKDAY function. Assume that you have the date table–a calendar without conditional formatting:
To change the color of the weekends, open the menu Conditional Formatting > New Rule Windows 10 event id codes.
In the next dialog box, select the menu Use a formula to determine which cell to format.
In the text box Format values where this formula is true, enter the following WEEKDAY formula to determine whether the cell is a Saturday (6) or Sunday (7):
=WEEKDAY(B$5,2)>5
The parameter 2 means Saturday = 6 and Sunday = 7. This parameter is very useful to test for weekends.
Note: In this case, you must lock the reference of the row so that the conditional format will work correctly in the other cells in this table.
Then, customize the format of your condition by clicking on the Format button and you choose a fill color (orange in this example).
Click OK, then open Conditional Formatting> Manage Rules
Select This Worksheet to see theworksheet rules instead of thedefault selection. In Applies to, change the range that corresponds to your initial selection when creating your rules to extend it to the whole column.
Now you will see a different color for the weekends. Note: This example shows the result in the Excel Web App.
Highlighting holidays
To enrich the previous workbook, you could also color-code holidays. To do that, you need a column with the holidays you’d like to highlight in your workbook (but not necessarily in the same sheet). In our example, we have US public holidays in column AH (as related to the year in the cell B2).
Again, open the menu Conditional Formatting > New Rule. In this case, we use the formula COUNTIF in order to count if the number of public holidays in the current month is greater than 1.
=COUNTIF($AH$4:$AH$16,B$5)>1
Then, in the dialog box Manage Rules, select the range B4:AF11. If you want to highlight the holidays over the weekends, you move the public holiday rule to the top of the list.
This example in the Excel Web App below shows the result. Change the value of the month and the year to see how the calendar has a different format.
Highlighting delays
In case we want to change the color of cells based on our approach on a date again, we will use conditional formatting to make it work for us.
In the following example, we show:
- yellow dates between 1 and 2 months
- orange dates between 2 and 3 months
- purple dates more than 3 months
We then construct three rules conditional formatting using formula DATEDIF . Respectively for the three cases the following formulas:
=DATEDIF($B2,$E$2,”m”)>0
=DATEDIF($B2,$E$2,”m”)>1
=DATEDIF($B2,$E$2,”m”)>2
In the Excel Web App below, try changing some dates to experiment with the result.
Color scales
Rather than choose a different color set for each period in our timeframe, we will work with the option of color scales to color our cells.
First, go into a new column (column E), calculate the difference in number of days in a year again with the DATEDIF formula and the parameter “yd”.
=DATEDIF($D2,TODAY(),”yd”)
Then choose the menu Conditional Formatting> New Rule option Format all cells based on their value and choose the following options:
- Scale = 3 colors
- Minimum = 0 red
- Midpoint = 10 yellow
- Maximum = 30 white
If Then Conditional Formatting In Excel
The result is a gradient color scale with nuances from white to red through yellow. The closer to 0, the more red it will have, the closer to 10 the more yellow, and the closer to 30 the more white. In the Excel Web App below, try changing some dates to experiment with the result.
--Frédéric Le Guen
-->Symptoms
Consider the following scenario.
- You select a cell in a worksheet in Microsoft Excel 2000 or in a later version of Excel.
- You use Microsoft Visual Basic for Applications (VBA) to create a formula-based conditional formatting program.
- You use relative cell references in the VBA conditional formatting program.
- You apply the conditional formatting to a cell other than the selected cell.
When you apply the conditional formatting, you notice that the conditional formatting is not set correctly.
For example, you experience this problem when you use a program that includes VBA code in an Excel worksheet that is similar to the following code:
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This code automatically applies the conditional formatting to cell B1 when you enter '1' in cell A1. When you enter '1' in cell A1, you expect the color of cell B1 to change to red. However, the color of the cell does not change. The color of cell B1 changes to red only if you enter '1' in cell B1.
Additionally, the Conditional Formatting dialog box displays the formula as =B1=1 instead of =A1=1.
Workaround
Microsoft Excel Conditional Formatting Based On Date
To work around this issue, use one of the following methods.
Method 1: Use absolute cell references
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You can use absolute cell references to refer to the cell that contains the formula instead of to refer to relative cell references.
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For example, you can modify the Formula1:='=A1=1' text entry in the VBA code that is described in the 'Symptoms' section as Formula1:='=$A$1=1' to make the code use absolute cell references. This modified version of the VBA code is as follows:
Method 2: Select the cell that you want to use for conditional formatting before you apply the formula
When you want to apply conditional formatting to a cell, first select the cell that you want to use for the conditional formatting. Then, select the cell that you want to use for the formula. After you select this cell, modify the formula to suit your requirements.
To do this, follow these steps, as appropriate for the version of Excel that you are running.
Microsoft Office Excel 2007
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- Start Excel, and then open a new Excel worksheet.
- In the Excel worksheet, select cell B1.
- Click the Home tab.
- Click Conditional Formatting in the Styles group, and then click New Rule.
- Click Use a formula to determine which cells to format under Select a Rule Type.
- Click inside the Format values where this formula is true box. Then, select the cell that you want to use for the conditional formatting.
- Modify the value in step 6 to be =$A$1=1.
- Click Format.
- In the Format Cells dialog box, click the Fill tab.
- Click the color 'red,' and then click OK.
- In the New Formatting Rule dialog box, click OK.
- In cell A1, type 1, and then press ENTER.
- Verify that the color of the cell B1 changed to red.
- Close the Excel worksheet.
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Microsoft Office Excel 2003 and earlier versions of Excel
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- Start Excel, and then open a new Excel worksheet.
- In the Excel worksheet, select cell B1.
- On the Format menu, click Conditional Formatting.
- Under Condition 1, click Formula Is in the list.
- Click inside the data entry box. Then, select the cell that you want to use for the conditional formatting.
- Modify the value in the data entry box to be =$A$1=1, and then click OK.
- Click Format.
- In the Format Cells dialog box, click the Patterns tab.
- Select the color 'red,' and then click OK.
- In the Conditional Formatting dialog box, click OK.
- In cell A1, type 1, and then press ENTER.
- Verify that the color of the cell B1 changed to red.
- Close the Excel worksheet.